Alexandersmap

    Tag: David Allen

    • All the Little Things

      “Use your mind to think about things, rather than think of them. You want to be adding value as you think about projects and people, not simply reminding yourself they exist.”
      ― David Allen, Getting Things Done

      When we get really busy (not just a little busy), all the little things start to creep into our thoughts relentlessly, persistently, voraciously to grab our attention again in the quiet moments when we wish they’d not. The devil is in the details, they say, and when the details aren’t polished off just so, the devil comes a callin’. Restful moments turn restless.

      The nature of work nowadays seems to be about doing more with less. Technology enables, but it also steals from us. There is no downtime, no escape from one more question, one little detail that needs clarification, one urgent matter that must be addressed right now, even if it’s a Sunday. The curse of profitability and EBITA (earnings before interest, taxes, and amortization) is that it demands more and more from fewer and fewer. When is enough enough?

      “Do you dream about being remembered for your professional successes?” ― Arthur C. Brooks, From Strength to Strength

      There is a time for hustle and incremental gain, and there is a time to take our insight and wisdom (hopefully accumulated) and turn it into something. That may be expressed in our careers, or expressed in writing, music or some other creative way. But the only way to figure that out is to kick that noisy devil out of back of our minds where it’s been nagging us and find some clarity in the ensuing stillness. We may embrace productivity and efficiency in our lives while rejecting those who say it’s never enough.

      So what is the value of work? Money? Health insurance? Status? These things are fleeting, and won’t be carved on our gravestones. We will be remembered for who we were and what we contributed. Not to EBITA, not really, but to the people who mattered most. Success is a tricky word that means something different for each of us, but our worth as humans goes far beyond a quarterly target.

      As we begin yet another Monday, it’s fair to consider all those little things and structure our days in efficient, productive ways that we may accomplish something tangible here and now. But it’s also fair to ask ourselves, are these little things the things we ought to be using this precious time on? We must remember that there’s no time to waste on little things. Perhaps a better thing to ask ourselves is, how might we best profit from this time before it disappears forever?

    • Favorable Conditions

      “We are always falling in love or quarreling, looking for jobs or fearing to lose them, getting ill and recovering, following public affairs. If we let ourselves, we shall always be waiting for some distraction or other to end before we can really get down to our work. The only people who achieve much are those who want knowledge so badly that they seek it while the conditions are still unfavorable. Favorable conditions never come.” ― C.S. Lewis, The Weight of Glory

      For years I didn’t write because the time wasn’t right to write. Now I write every day, no matter what, and the words flow. It’s not ever about finding the perfect opportunity to do it, it’s about simply doing it. Always ship the work, as Seth Godin would put it.

      So what of other things? When will the workouts be more consistent? When will the pergola be fixed? What of the broken window that’s been nagging? Life is full of things we say we’ll get to someday, when. Every one of these deferred promises pile up one atop the other on our mind, rising to the top, sliding downward for another promise until they are wrestled to the top again. A lifetime of deferred promises is no way to live a life. Do what must be done and throw the rest away.

      “You can do anything, but not everything.” ― David Allen

      Looking back, it’s clear that momentum plays a big part in where we are now. We are what we repeatedly do and all that. Does that make it excellent or merely routine? Repetition for its own sake can be our salvation or our ruin. If I only write when conditions are perfect for writing this blog would be published every month or two, maybe with a longer break while I took care of some other things. Perhaps that would result in better content, but I should think it would mostly result in lost momentum and another promise broken. Do the work, whatever the situation, and ship it.

      The thing to defer is the excuse. I’ve promised myself many times that I’ll stop writing this damned blog over and over again when things get hectic or I’m on a vacation or I’m amongst friends and family and the time used for writing feels better served elsewhere. What’s one day off from the routine? Ultimately I push something out anyway, just to check the box, written in a hurry on my Jetpack phone app and most definitely not perfect. Tomorrow I can quit this routine, just not today.

      Which leads back to that pile of promises weighing me down, nestled just so on the back of my mind. There’s a distinct loss of stability when we become top heavy. The answer is to shed ourselves of the things that don’t matter all that much in favor of the things that matter a great deal. Break down the latter into manageable bits and chip away at them no matter what.

      “Every action you take is a vote for the type of person you wish to become. No single instance will transform your beliefs, but as the votes build up, so does the evidence of your new identity. This is one reason why meaningful change does not require radical change. Small habits can make a meaningful difference by providing evidence of a new identity. And if a change is meaningful, it is actually big. That’s the paradox of making small improvements.” — James Clear

      At some point we look back and realize that we’ve been doing that thing we promised ourselves we’d do for a good long time. It dawns on us that it’s become part of our identity, not just empty promises but clear examples of who we’ve become. Something as simple as reading and writing and taking a walk every single day make a huge difference over time. We simply must begin and persist in perpetuating the myth on our hero’s journey to whom we will become.

    • Chaos Hates Simplicity

      The humidifier hasn’t been filled for days and the house plants looked just as thirsty so I finally corrected the water situation today. A dry house isn’t good for people either, but inevitable in winter if you don’t keep up with it. And that’s the thing, I’m not keeping up. Things I might have done routinely in the course of a day are getting put off. I noticed the dishes stacking up next to the sink. Clutter is stacking up in other places too. And it slid sideways the moment I started demolition in the bathroom and laundry room. The washer and dryer are sitting in my son’s room. The cat boxes are in my daughter’s room. Cleaning supplies and shelving sit in the master bedroom. Tools and tile are stacked in the hallway waiting their turn. I feel like a hoarder wading through the house. I need a haircut. Chaos has found us.

      My theory on chaos is that it lurks right behind you, waiting for an opportunity to pounce into your life. Once it arrives it resists leaving. Chaos is a stubborn thing indeed. If the goal in Yin and Yang is to dance along the edge of chaos and order, then my home and its residents are stumbling into chaos. One of the cats, finding the litter boxes moved to another room, chose to make a deposit at his old bank location. The house, and their world, is upside down. No, this won’t do at all.

      The remedy is simple. Make a list in my bullet journal and start drawing an X through each one as I complete the task. Ah, but I’ve slipped on the journal too. The only place that I’ve seen order is in work, which has proven a welcome distraction from the chaos of construction. I’m under some time pressure to get things done with the kids home for a few days during spring break in March. Business trips coming up fast. A new dryer getting delivered and installed soon too. Tick, tick, tick… stop! Now is when you pause, write down everything that needs to get done, and knock things off one at a time. Get things out of the head and on paper. Make order from chaos. Too analog? There’s beauty in simplicity. Chaos hates simplicity. I hate chaos.

      This sauce I’m stirring is a blend of David Allen, Greg McKeown, Admiral William H. McRaven and Ryder Carrol. They all point to simplicity kicking the ass of chaos. Get things out of your head and on a list, prioritize and knock things off one at a time. Making order out of chaos, one step at a time. Eventually the list shrinks and you no longer have appliances in your son’s bedroom. But it does require some sweat equity too. Now seems a good time to wrap this up and grab a paint brush. I’ve got X’s to make, and chaos to evict.

    • Dancing on the Line

      I travel a lot, and stay in many hotel rooms along the way.  My primary request when staying anywhere is to get a quiet room.  That means rooms that aren’t next to the elevators, the ice machine or in high traffic areas.  Ideally I won’t have a door that connects to another room.  So it’s disappointing when I get a neighbor who shouts profanities and talks to himself insanely in the room next to mine.  Last night was one of those nights, which meant I was considering wearing earplugs to sleep.  If I’ve learned anything from years of travel, it’s to be prepared for just about anything.  Insane people who talk to themselves are one of those life experiences I try to avoid, but sometimes you find yourself with just two thin doors between you and the crazy train. Luckily he quieted down and I slept peacefully (after confirming the door was bolted anyway).

      This morning I’m walking the loop around the hotel with three days of information and thousands of calories to digest. Morning walks help with both, and information transforms into checklists of things to do, areas to improve upon, people to meet with, things to learn more about and timelines to do it all. I normally follow the GTD process of writing things down to get them out of your head, but not having a notepad on the walk the jumble of thoughts become keywords to trigger memories instead. I’ll write it down later… knowing I need to do it before those words become a puzzle of my own mind. It reminded me of the wild rambling profanity of the guy next door. Maybe he just needed to get things out of his own head too. He does it his way, I do it mine. Just a thin door separating two approaches to sorting life’s complexities.

      One of the themes of my week has been walking the thin line between order and chaos. Exemplified by the yin and yang symbol, it’s the curving line between the black and white symbols that make up the whole. We all dip into both sides, but aim to dance along that line if possible. My hotel neighbor seemed to be a bit too far into chaos last night, while I was dancing the line pretty well this morning after my walk. We all trip now and then. Just get up, brush yourself off, get back on the line and keep dancing.

       

    • In the Moment

      “Ask yourself at every moment, ‘Is this necessary?’” – Marcus Aurelius

      There are times when I read a page in a book and realize as I reach the end that my mind didn’t make the journey with my eyes. My mind will race along with thoughts of urgency of my own design, distractions of this, that and the other thing. Am I not in a place to be reading these words at this time? Sometimes closing the book and addressing the pressing thoughts is the answer, but other times the answer is to take a deep breath, push aside the noise and refocus the mind. In an inner dialogue version of I’ll turn this car around right now! I tell myself I’m here for this page, and you might as well stick with this, mind of mine.

      I understand why my mind is racing. I have upcoming trips to New York, London and Scotland the next three weeks. Logistics, meeting preparation, and ensuring what I’ll leave behind doesn’t fall apart in my absence consumes me as I read about, of all things, stillness. They say when the student is ready the teacher will appear… in this case the teacher is patiently standing over my desk while the other students giggle and I jolt awake from a daydream.

      We live in a noisy, demanding world, and it feels like your brain is like the close-up shot of the crowd in a tennis match, following the ball this way, then that way, then “Ooohh!” followed by “Woah!” and so on. The next three weeks are pulsing in my thoughts, but I know I’m getting ahead of myself. There was a moment yesterday when I contemplated packing my bag for anticipated Isle of Skye November weather when I caught myself, thinking I’m going to need that bag for a business trip to Rochester, New York beginning tomorrow. Plan for the future, but please, focus on now!

      Which brings me back to… now. I’ve set aside reading Stillness Is The Key to write this blog post. The list of things to do between now and the end of November is expanding rapidly, if only in my mind. I follow the Getting Things Done approach and write it down to get it out of my head, and something else pops up and I write that down in turn. Such is the power of anticipation, but that teacher is standing over my desk again, and I look up slowly from my scattered mindscape to hear her remind me “There’s only now“. Be in the moment. Now: This Sunday in New Hampshire, surrounded by golden leaves lit by morning sun; leaves that will be piled on the ground when you return in three weeks. Make the most of this moment, won’t you? Tomorrow will be there waiting if you should get there.