Alexandersmap

    Category: Productivity

    • There’s a Tool for That

      Tool collections speak to me. You know what someone has done when they’ve got shelves full of well-used tools. If you’re observant, you can tell when they picked up a certain skill along the way too. I walked into the basement of an older gentleman I know who doesn’t get around much now to change out his dehumidifier. His tool collection was accumulated in the 1950’s through the 1970’s. And it could still do the job today.

      My own collection of tools grows with every to-do list. It took off when I began working construction jobs during college breaks. And then started rigging boats, maintained a temperamental F-150, pulled network cable and finally as a homeowner a few times over. I added an angle grinder last weekend because it’s the only good way to cut vinyl siding. How I’d gone so long without one is a mystery to me, but now it’s handy for the next odd project that requires that certain tool.

      There are some tools you buy in case you need it later. Those tend to grow lonely and still look new years later. Tools shouldn’t be bought on speculation. A tool is best acquired when you’re in need of it. The immediacy of the task demands a quick learning curve, and a lifetime of working towards mastery. Tools patiently wait for you to develop the skills to use it to its potential.

      I don’t ever worry about working, because I could leave my dress clothes behind today and start a small construction business. Or simply work for someone else. There’s always work in the trades, and never enough people willing to roll up their sleeves, grab their tools and get to it. What’s more permanent, the forecast I’m contemplating or the brick patio I laid down in 2006?

      A guy I worked for a long time ago once told me that there was nothing to any profession but learning the tricks of the trade. Every trick is now easily found on YouTube. Mastery is a different story, but you can make that up with time and patience (and a few do-overs). Those projects just need a willing apprentice to tackle them. And, of course, the right tool.

    • A Focused Place

      “Finding a very focused place to do your work rewards you many times over.”-Seth Godin

      “The opposite of ‘distraction’ is ‘traction.’ Traction is any action that moves us towards what we really want. Tractions are actions done with intent. Any action, such as working on a big project, getting enough sleep or physical exercise, eating healthy food, taking time to meditate or pray, or spending time with loved ones, are all forms of traction if they are done intentionally. Traction is doing what you say you will do.” – Nir Eyal

      Perhaps it was a week of chaos and distraction that made Eyal’s statement grab me by the shoulders and focus my mind on the truth of the matter. Distraction is diluting my moments of clarity, and this simply won’t do. It isn’t just the noise from mobile devices and televisions or the crush of emails and requests from people near and far. It’s also that noise within that shakes you from sleep or makes you not hear what was just said on that Zoom call you participated in.

      If our best moments are when we’re fully alive, what does fully alive mean anyway? I believe it to mean being fully engaged in the moment, aware of the world around you, and embracing your part in it. Keeping promises to yourself to do what you intended to do. This isn’t just habit formation, it’s traction formation. Honoring intention with intentional focus.

      Eyal takes aim at one of my go-to habits for getting things done: the to-do list. His issue with to-do lists is that things just continue to get added to the list. There’s no intention to is until you block off time in your calendar and honor the time commitment to work on it. Even if you don’t finish you’ve done what you said you’d do, which establishes trust in yourself. As Eyal puts it, you can’t be distracted from something if you didn’t have an intended action (traction) that it was pulling you from.

      Today happens to be the last day of a very busy work week. I thought about that to-do list and the things that aren’t completed yet and felt the tension raise up inside me. But then I thought about the work that was completed this week, the actions done with intent, and felt the tension melt away a bit. However you measure it, the pile of done should be especially satisfying. And the pile of undone shouldn’t be a cruel demon whispering in your ear. The path to removing that demon is in knowing what your intentions are, and honoring them as best you can in the time you’ve allotted.

      That focused place to do the work isn’t a place; not really. It’s a block of time and a commitment to yourself to do what you said you were going to do. Promises kept, one block at a time.

    • Effort and Flow

      “Fatigue can teach us where effort is being misplaced.”- John Jerome, The Elements of Effort

      “The optimal state of inner experience is one in which there is order in consciousness. This happens when psychic energy—or attention—is invested in realistic goals, and when skills match the opportunities for action. The pursuit of a goal brings order in awareness because a person must concentrate attention on the task at hand and momentarily forget everything else.”
      ― Mihaly Csikszentmihalyi, Flow: The Psychology of Optimal Experience

      Becoming immediately overwhelmed with the list of things that must be done is no way to start a Monday. When it bleeds over into Monday night and Tuesday morning, well, you find yourself confronting misplaced effort. We all have those weeks that start off way tougher than a week ought to start out, but the irony of it happening when I’d teed up the Jerome quote above isn’t lost on me. When things seem overwhelming, find your way towards back to the center.

      You don’t reach mastery and flow without slogging through the tough days. You don’t grow without challenge. If you’re feeling challenged, that’s a good thing. If you’re feeling overwhelmed and exhausted, well, that’s something else entirely. Fatigue is a teacher, pointing us towards a better way that we might not see in the moment.

      Effort and flow each inform. There’s a balance between the two that we intuitively understand. Yin and Yang. Surfing the edge between order and chaos. Flow requires effort, and yet it seems effortless. This is the desired state for the meaningful work we seek out.

      Momentarily forgetting everything else in the pursuit of something of importance is where flow happens. You can reach this state when you focus to such a degree on the task at hand that you literally forget time is slipping by. We’ve all had those moments where everything is clicking, we are in our element, and things flow. It’s a desired state on the path to mastery, where skills and passion and focus are channeled into the task at hand.

      When things seem overwhelming, take a deep breath, reset, and look for another path towards the goal. Place your effort in a place that brings you where you need to be instead of fighting forces that bring you nowhere. Gain strength from adversity, and apply it to insight and direction. This too shall pass. What will we create in the interim?

    • Bucking Trends

      “Trend is not destiny.” – Shane Parrish

      Trends. Sometimes they seem so laughably predictable, other times so completely unreliable. Anyone paying attention saw the events of January 6th unfolding, trending towards violence. We all watched COVID-19 infection rates trend alarmingly upward a year ago, quickly turning our growing interest into immediate action. There’s clearly a trend towards people buying more hiking gear and bicycles, adopting pets and using technology to connect with loved ones. What will the end of the pandemic do to trends like these?

      Trends aren’t completely accurate predictors of the future, but they can be indicators of that future. There are trends indicating climate change, and trends indicating a slow move towards lowering greenhouse gas emissions and deforestation of the rainforest. Where do these trends meet? If you can’t reverse a trend can you slow it down enough? And what exactly does enough mean anyway?

      I’m trending towards old age, but that doesn’t mean it’s my destiny. A meteor could smash into my office even as I write this, nullifying both my life and that trend towards older in a moment. Or consider my tendency to lose 15 pounds every year when the weather got warm and I was more active outdoors. That trend was turned upside down in 2020, when some combination of pandemic stress eating and a slower metabolism stalled me at the same weight for most of the year. Is that a new trend? Or does the five pounds I’ve lost in the last two weeks indicate a new trend?

      What do we make of the trendy? People who seek out the latest styles, book reservations well in advance at the cool places, and live in the right neighborhoods. Being trendy is like surfing waves – you read the ocean and find just the right swell to ride out. I’d rather swim in the surf than fight for the perfect wave. Does that make me a laggard when it comes to trends, or an indifferent outlier on the bell curve? Depends on the trend, I suppose. Give me denim over whatever is trending in fashion at the moment, but I’m all in on the iPhone 12.

      The thing is, none of us really know our destiny, but we can adjust our trends to favor better outcomes. Don’t like the trend towards drinking and eating more? Eat less, earlier, and take a walk instead of sitting down to watch Netflix with a glass of wine. Don’t like the trend in pipeline for your business forecast? Double down and develop new opportunities. Trend is not destiny, it’s just the direction you happen to be going in at the moment.

      So, knowing the trends, are you going to change your destiny?

    • The Next Thing

      Some ideas grab you and you can’t put them down until they’re finished, and then you sense them glowing in the fibers of your being like the smell of ozone after an electrical storm. Sparks of imagination fire off in your brain like lightning in a summer storm.

      Inevitably in writing I get so excited about a concept I’m contemplating that I’ll want to jump immediately to write about that one instead of the topic I’d originally pursued. This is maddeningly distracting, of course, and I force myself to stay on point with whatever I’d started down the path on in the first place. But first, to stop the nagging I get it out of my head and summarized the thoughts on paper or in a few key words in my drafts to return to again another time.

      Does a million thoughts in your head indicate an active mind or a distracted mind? I think both, if you let the thoughts pull you too far off that path. Each is Frost’s path less taken, tantalizingly close to being realized. But if you stray too far down that way you’re not going very far at all on the one you started on. So which is the right way? Both can be. Or neither.

      Books are the physical representation of this phenomenon. That book started then put aside in favor of another that strikes your fancy. Then you hit on one that stirs your soul into a frothy latte of inspiration with an extra shot of espresso emphatically pounding passionately in your heart. You eagerly chase this one to the end, throwing aside all the partially completed tomes. Before you know it you have a pile of books (or drafts) stacked up in need of reckoning with and you’re bouncing off the walls.

      Next things offer hope. Next things stir the soul. Next things excite the senses. Next things spin up anticipation. Next things are our possible future cresting in our imagination like a wave, on the verge of being fully realized in the break.

      But first, there’s this other thing. Commitments to follow through on. Things started that we honor with focused effort. For to finish what you started honors more than the work. The work we choose to finish leaves a legacy of promises kept. Promises to ourselves and others. The next thing must wait until this thing is finished. For all the paths we might roam, it’s the only way we’ll ever get where we’re going.

    • The Angel’s Share

      Take a tour of a Scottish distillery and you’ll see the black stains on the sides of buildings and wonder. This is the residual build-up from centuries of evaporation of the angel’s share, the percentage of scotch that evaporates through the casks to go where it will. I’ve often thought of this evaporation process and will offer up a bit more to the angels in my own particular life when having a dram outdoors.

      Yesterday I scanned my to-do list, drew an X in every bullet I’d finished and put an > to every bullet that I simply didn’t get to and had to push to another day. This process of organizing tasks is from the appropriately-named bullet journal method, which transformed my way of managing my to-do lists a few years ago. There’s something satisfying about drawing an X through a nagging bullet, getting it done and knocking that bullet to smithereens. Crossing off the bullet is a supremely satisfying way of patting yourself on the back without making the words disappear as they would if you’d simply crossed out what you’d completed. Why diminish what you’ve accomplished?

      X Wash the dishes (Done!)
      X Write and post the blog (Done!)
      X Row 5K (Done!)

      Simple, yet effective.

      But then there are the arrows (>). Tasks moved to another time, perhaps tomorrow, perhaps in a week. But they’re moved on anyway, to be written on another page.

      The punted tasks, like:
      > Call Rick to schedule meeting (punt)
      > Go to store for printer ink and paper (punt)

      Make no mistake, these punts tortured me for years. I simply couldn’t turn the page and let the day’s tasks be. No, I’d beat myself up for not getting everything on my list done. That voice inside your head that reprimands you for not being more focused, or not working hard enough on what was important… or whatever. Head noise.

      In reality, I tend to put too many things on the list in the first place. By learning to live with them, to kick them forward to another specific day, I’ve stopped beating myself up about what didn’t get done. More frequently now, I think of these punted tasks as the angel’s share. Sorry, internal critic, that one wasn’t meant for me today, that was the angel’s share. Or maybe a future version of me. But since tomorrow isn’t guaranteed we’ll call it the angel’s share.

      Either way I’ve learned to smile a bit and close the book on another day of tasks and events. I’ve done my part for today. And that, friends, is enough. Slàinte Mhath!

    • What Are You Waiting For?

      “Dare to be wise; begin! He who postpones the hour of living rightly is like the rustic who waits for the river to run out before he crosses.” – Horace

      When you really think about it, what are we waiting for? The right time? That river keeps on flowing by and never runs out. We run out.

      Of time… opportunities lost watching it all run by. So then what of this hour? What shall it launch?

      Begin. Do you feel the urgency of time? Do what must be done.

      “Start where you are, use what you have, do what you can” – Arthur Ashe

      Easy for me to say, right? Who am I to challenge you? Make no mistake, I’m dipping a toe in that water myself. For I have my own chasms to cross. The only way across is by putting action where words are and getting to it.

      I like a good challenge. Do you? What can you accomplish, see, or become in ten days? Focus on living rightly in each moment, getting across whatever your river is. From today to March 4th and written about right here on March 5th. Comment on that post if you’ve taken the challenge yourself. What are we waiting for? Hurry! For it’s already slipping away.

    • The Business of Choosing

      I’m not a surfer, but I imagine them bobbing about in the swells, deciding which wave feels like the best for an epic ride to the beach. On some mornings writing feels a bit like that, with a series of false starts and bits of poetry and verse toyed with then put aside for another day. Each is wonderful and you eagerly want to share them, but they just don’t feel right for this proverbial ride to the beach.

      Writing is a way to sort it all out, of course. Deciding which swell of bubbling thought energy to surf. Once committed, you either ride it to glory or watching it sputter out into nothing much to speak of. But there’s glory in being in the swell too.

      “Your job is to collect good ideas. The more good ideas you collect, the more you can choose from to be influenced by.” – Austin Kleon

      This business of choosing applies to everything we do. Picking the right mate, the right career, the right friends and business associates, the right place to live, the right strategy, the right fitness and nutrition plan for your lifestyle, or the comparatively simple right ideas to explore in a blog. Sometimes the well runs dry, and sometimes the ideas stack up so high you can’t see the forest for the trees. When you’ve reached the bottom of the barrel or conversely when you can’t see the horizon anymore because you’re buried in ideas, a quick change of perspective does wonders for the mind.

      I’ve managed to get out on the snowshoes three times this work week for a quick lap around one of the trails. Twice at lunch and once at the end of the day with the sun setting and a headlamp at the ready should I need it. The cold air and crunchy snow quickly do a number on whatever was scrambling my brain. A rising heart rate always seems to clear a mind that’s turning on itself. In each case I returned home renewed and ready for the next wrestling match with work or words.

      Choosing is the tricky part, but I agree with Kleon, the more good ideas you collect, the more you can choose from. Get out and experience life. Read more material that stretches you in new directions. Get your heart rate up to push it all to the side so you can see where you need to go. And then do it. Even if the wave sputters out on you, you’ll still gain something from the ride.

    • What Do We Perpetuate?

      “It is no harder to build something great than to build something good. It might be statistically more rare to reach greatness, but it does not require more suffering than perpetuating mediocrity.” – Jim Collins, Good to Great

      Good to Great came out twenty years ago this year. It’s interesting to see how the companies Collins writes about transformed over twenty years, but lately I’m thinking more about how I’ve transformed over those twenty years since reading it. Reading through it with fresh eyes, I linger on the personal challenges now, less the diagnostics of what makes a company or its leader “great”. The real question in this book is, do we perpetuate greatness in our own lives, or do we perpetuate mediocrity?

      In answering that question, the next question might naturally be, how do we perpetuate greatness in our own lives? What is our standard for ourselves? And how do we take meaningful steps towards greatness and shake the mediocrity out of our routines and mindset? The answer, of course, lies in action.

      “Yes, turning good into great takes energy, but the building of momentum adds more energy back into the pool than it takes out.”

      There’s the tricky part: turning good into great. Doing the work. Aligning yourself with the key “why” of what you do, the why that inspires you to slog through the tedious, to shake loose the mediocre and reach for something more. It’s easy to read a book on moving a company or ourselves from good to great. What comes after is hard. How many thousands of people read Collin’s book over the last twenty years? How many reached greatness? After twenty years it warrants self-examination and maybe reassessment.

      Everyone has their own definition of success, or greatness for that matter. For some it means a great relationship or family life or washboard abs. For others it’s a C-level title and a house in an exclusive neighborhood. We all have our why. And it defines what we do to reach for greatness. What is your goal? Family, grades, professional or athletic career, relationship… what are you really reaching for, what’s your why?

      We must push our personal flywheels for seemingly forever to build some measure of momentum. And when you stop pushing you lose it. It’s a tricky thing, that momentum: It works for you when you keep going, and even for a short time after you stop. But when you get too comfortable and stop pushing for too long the momentum is gone. Without it, what have you got? If you wallow too long, you have mediocrity. Personally, I haven’t had washboard abs in years. But they’re hiding in there waiting for me to push harder.

      Collins has a phrase that lingers for these twenty years: “Good is the enemy of great.” The battle between good enough and reaching a profound place of mastery and excellence comes down to that question: what do we perpetuate in our own lives? How hard are we pushing for more? For our most compelling whys (the right flywheel for us), pushing harder seems the only answer.

    • Leaning Towards High Agency

      “When you’re told that something is impossible, is that the end of the conversation, or does that start a second dialogue in your mind, how to get around whoever it is that’s just told you that you can’t do something? So, how am I going to get past this bouncer who told me that I can’t come into this nightclub? How am I going to start a business when my credit is terrible and I have no experience? You’re constantly looking for what is possible in a kind of MacGyverish sort of way. And that’s your approach to the world.” – Eric Weinstein on The Tim Ferriss Show

      I was brought up to follow the rules. Thinking that adults knew something in this world, I would follow rules of behavior and take no as the answer. Fall in line, do your part, don’t question things… passive, low agency characteristics.

      But I also grew up bending the rules ever so slightly in my favor, or breaking them outright. At four taking my three year old sister for a walk to visit my grandparents a mile or so away across a busy road? Let’s do it. At eleven or twelve taking my dad’s Playboy magazines and trading them with the neighbor’s dad for his Penthouse magazines and charge money for the other kids to read the articles? Seemed okay to me.

      But somewhere along the way you slip into the workforce and pick up obligations. Maybe you enter middle management and start following the HR playbook. And slowly, over time, you become passive and decidedly low agency. You become… sheepish. But somewhere inside you that inner maverick chafes at the wool coat. And then you listen to a guy like Eric Weinstein talk about high agency, you hear the example of the main character on The Martian finding a way. And you understand.

      “It’s important to be willing to make mistakes. The worst thing that can happen is you become memorable.” – Sarah Blakely, Spanx

      We generally accept things the way they are. But what if we questioned things a bit more? What if we tried a different way to do the thing that didn’t work the first or second time? What if we developed higher agency within ourselves to set our lives in the direction we want it to go? To be more Arnold Schwarzenegger or Sara Blakely or Elon Musk or Steve Jobs in our own careers? In our own lives?

      “Persistence is very important. You should not give up unless you are forced to give up.” – Elon Musk

      I think it starts with where we are right now in our lives. Living through a pandemic in our own way with Zoom or Teams, a laptop and a mobile phone at the ready. We’re all dealing with restrictions on travel and social distancing, some with a much harder hand to play than others, but as the stoics would tell us, we must play the cards we’re dealt anyway. And what do we do next?

      “What we face may look insurmountable. But I learned something from all those years of training and competing. I learned something from all those sets and reps when I didn’t think I could lift another ounce of weight. What I learned is that we are always stronger than we know.” – Arnold Schwarzenegger

      While we were complaining about shortages of toilet paper there were thousands of people figuring out a vaccine to make this problem go away. Right now, there are people building companies, writing the next great novel, inventing things or doing critical research that will outlive us all. The next big thing, created in the same time of COVID that you and I are living through. So what are we doing with our time? How are we going to work through whatever it is that isn’t working and finding a way through? A way to finally get it right?

      “There is an awful lot of fails before you get it right.” – Elizabeth Isabella, Scripted Fragrance, an Etsy business featured on CBS Sunday Morning

      I heard the Eric Weinstein interview on Tim Ferriss a few years ago now. I had the High Agency dogma reinforced in a George Mack Twitter thread a while back now too. In general I’ve leaned into higher agency in my own life. But still have a lot of fails before I get it right. Don’t we all? Keep trying.

      “Your time is limited, so don’t waste it living someone else’s life. Don’t be trapped by dogma – which is living with the results of other people’s thinking. Don’t let the noise of others’ opinions drown out your own inner voice. And most important, have the courage to follow your heart and intuition.” – Steve Jobs

      We might not ever get to a point where we’re mentioned in the same list as Schwarzenegger or Jobs or Blakely or Musk, but then again, maybe we will. But only if we pivot more, find a way forward or through, and shake off the passive. Time marches on. Will we?