Alexandersmap

    Category: Productivity

    • 20 Days Left in 2020

      Today there are twenty days left in 2020. What are you going to do with those twenty days? The other 346 tumultuous, maddening days of this year are behind us. All that’s left in this year are twenty days and it will be a memory stacked with all of our other memories. So what will we make of them?

      Time isn’t our friend, my friend. With so little time available in our productive lifetimes, deciding what you will finish, what will define your time here, is in itself life altering. Boiled down even further (since time isn’t guaranteed anyway), deciding what you will finish in a year, a month, a week and, you guessed it, a day lends urgency to the most mundane of tasks. Luckily for us, twenty days is a small enough sample that we can wrap our minds around it.

      What are you here for anyway? Decide what to be and go be it, as the Avett Brothers would suggest. And as the days shrink into the dark nuggets of December days and we round the corner into the New Year, what are you going to do with that precious time anyway? Finishing more seems a good answer.

      For me that means work goals, final chapters in several books, fitness goals and places to be. Everything else is time with loved ones. That’s more than enough to focus on as we hit the home stretch.

      Final Chapters
      I’ve got a stack of critical reading to finish. Seven books in all, that I’ve mentally noted as my finish in 2020 books. For all my complaining about my tendency to bounce around between books, I’ve made steady progress despite it all. If you’re the average of the five people you hang around with the most then raising that average with the authors of exceptional books is a worthy use of limited time. Notably, I’ve set aside some other books that I’ve chosen not to finish. Life is full of compromise. Just make compromises that will still move you forward.

      Fitness
      Stretching your mental boundaries through reading is one thing, but we can’t let our bodies waste away in the meantime. Worthwhile fitness goals force the issue of how you spend your days. I’ve accepted a rowing challenge from old college friends. And so I’ll be spending more of that precious time rowing a few hundred thousand miles in preparation for the moment of truth: 2000 meters for time. Nothing focuses the mind on the task of getting in peak shape like a 2000 meter row on a Concept 2 Rowing Ergometer.

      Places to Be
      Getting fit is great, but I’m an outdoor creature at heart and I can’t very well spend my entire winter indoors rowing. As luck would have it there are worthy places to go and things to see within reach in a year where travel is prohibited. Hiking trails, mountain peaks, waterfalls and long stretches of sandy beach with no footprints on them in winter are all waiting patiently for you. Lonely sites of historical significance with ghosts waiting to whisper to you. All outside the door and a short drive away. Forget binge-watching, try binge-doing.

      Only twenty days left in the year. A power twenty, as rowers would recognize: twenty at maximum effort to pull ahead. Not all that much for a year we’ll surely never forget in our lifetimes. Why not make something positive out of the last twenty? Twenty powerful days to finish this year, and to set ourselves up for a brighter future.

    • Developing Oneself

      “If by some fiat I had to restrict all this writing to one sentence, this is the one I would choose: The summit of Mt. Everest is marine limestone.” – John McPhee

      Now and then I re-read that quote to shake myself out of my own head. The implications of that McPhee sentence are profound enough on the merit of “marine limestone”, but wait; there’s more. There’s also the craft of forming a sentence so starkly beautiful, so elegant in its simplicity, that it inspires you to be a bit better at your own writing.

      “No one will ever write in just the way that you do, or in just the way that anyone else does. Because of this fact, there is no real competition between writers. What appears to be competition is actually nothing more than jealousy and gossip. Writing is a matter strictly of developing oneself. You compete only with yourself. You develop yourself by writing.”
      ― John McPhee, Draft No. 4: On the Writing Process

      I have this McPhee book, partially read, in my virtual stack of books to finish this year. I began reading it, was pulled towards some weighty books that demanded attention, and keep looking back at it wanting to finish what I’d started. Another case for reading one book at a time, as if it were required to build a case at all.

      Ryan Holiday writes about this time during the pandemic through a Stoic lens. He’s a prolific reader, and also a prolific writer. His mentor is another prolific writer in Robert Greene. What he said rings in my ears as this crazy year spirals towards an end:

      “I remembered a piece of advice I had gotten from the author Robert Greene many years earlier. He told me there are two types of time: alive time and dead time. One is when you sit around, when you wait until things happen to you. The other is when you are in control, when you make every second count, when you are learning and improving and growing.” – Ryan Holiday

      I note the challenge, and accept it. We’ve all wasted too many seconds in 2020, and the years that preceded it. Focused action, high agency, and discipline matter more than ever. You don’t get down the path if you keep detouring off to view every distraction along the way. To ship the work you must complete the work.

      Reading inspires action, but it also distracts. If you’re caught up in the greatness of the work of another you can get cavalier about your own work. Reading is alive time, but so is productive action towards a goal. There’s time enough for both in a day, should you use your day wisely, and with urgency. You develop yourself through the work. Embrace it.

    • Process and Persistence

      “Process saves us from the poverty of intentions.” – Elizabeth King (via Seth Godin & Tim Ferriss)

      “You begin with a subject, gather material, and work your way to structure from there. You pile up volumes of notes and then figure out what you are going to do with them, not the other way around.” – John McPhee, On The Writing Process

      Blogging is a process that saves me from my poverty of intentions. I’ve intended to write for years, but pushed it aside in pursuit of everything both worthy and irrelevant. Sure the site needs work, the writing has typos now and then and Yoast SEO is fixed in a permanent frown, but so what? If you’re along for the journey, welcome, you’ve apparently overcome a ton of SEO blunders on my part to get here.

      If there’s a common theme throughout life, its the fact that we can never do quite enough to reach perfection. I’m nowhere near it myself. But I walk the path one step at a time, writing, editing, publishing and starting again at the beginning every day. And that’s a victory in itself. Screw perfection – give me process and persistence.

      “Mastery is the process of narrowing your focus to a tiny element of success, repeating it until you have internalized the skill, and then using this new habit as the foundation to advance to the next frontier of your development.” – James Clear, Atomic Habits

      And that’s where I am, focus narrowed and repeating daily towards a level of mastery I may never achieve. But I’ll be closer for the effort. There’s some measure of the Pareto principle in that James Clear quote. Focus on the 20% that achieves the goal. SEO doesn’t necessarily matter. Likes and follows don’t necessarily matter. The work matters. So do more than focus, do the work.

    • On Discipline

      “Look at a river as it moves toward the sea. It creates its own banks that contain it. When there’s something within you that moves in the right direction, it creates its own discipline. The moment you get bitten by the bug of awareness.” – Anthony de Mello, Awareness

      Sometimes I fight active avoidance in the work I do, and find myself pushing through tasks that I have no desire to tackle. There are plenty of things that make my mind overflow the banks and wander in the wrong direction, and the pandemic has illuminated my routine and forced me to reconcile what matters in the job, in writing and in exercise and fitness. But the days flow differently when you’re constantly working from home. Work time blends into off time and vice versa. Writing time this morning was blown up by casually reading work email and reacting to the urgency of others. Discipline is not just doing the right things, its not doing other things at the wrong time. Learning, and re-learning, to say no or not yet.

      “Discipline equals freedom.” – Jocko Willink

      This is where those handy habit loops become an essential part of your day. They allow you to keep promises you make to yourself to keep moving forward. For the most part those habit loops have kept me on track, but I see some drift in my habits over the last month, beginning with vacation when the only thing I stuck with was the writing. Deep inside you know when things are off, and when corrective action is needed. Reflect on your current course, and then decide what to be and go be it.

      “It is a simple two-step process:
      1. Decide the type of person you want to be.
      2. Prove it to yourself with small wins.“
      – James Clear, Atomic Habits

      When you’re on the right path, doing the work is relatively easy. Sure, you can drift now and then, but resetting is natural, like setting the sails when the wind shifts. Discipline, when applied to the work you love, becomes natural through repetition. And that’s the trick, doing what you love. Following your path. Sounds positively dreamy, but there’s truth in it. Hate your work? You’ll be miserable as you force yourself down the trail of tears. Love your work? The word work disappears altogether and you focus on optimization instead. Yeah, optimization. I said it. There’s a business-speak word for you, but seriously, isn’t it better love what you do and focus on making the most of your day instead of hating what you do and focus on making it through the day?

      “Let yourself be silently drawn by the strange pull of what you really love. It will not lead you astray.” – Rumi

      I’m not one of those writers who pretends to have it all figured out. This blog is me figuring it out in writing. We’re all works in progress, aren’t we? Might as well enjoy the work as it progresses.

    • To Kindle a Light

      “Make of yourself a light,” said the Buddha, before he died.” – Mary Oliver, The Buddha’s Last Instruction

      Last night I lay quietly in the backyard well past my bedtime watching bits of billion-year-old space dust streak across the sky in brilliant dying gasps of white light. The dust is debris from the comet Swift-Tuttle, which takes 133 years to orbit the sun. The Earth, orbiting the sun every year, meets this debris field every August.  I won’t be alive when the comet Swift-Tuttle visits again, but every year I look for her cosmic wake in the form of the Perseid Meteor Shower.

      “As far as we can discern, the sole purpose of human existence is to kindle a light in the darkness of mere being.” – Carl Jung

      If ever there was a year during my lifetime to bring more light into the world, its 2020.  I’m not sure yet how much light I have to offer, but I know the answer is…  more.  And so I’m going to double down on the writing for the next hundred days to get through the first draft.  And then do the work to make it sparkle, for surely it won’t sparkle in 100 days.  Ah, but writing kindles a light in me, and I must stoke that kindling until I get a good flame going.

      “A good book is [one] you can feel [is] alive.  You can feel it vibrating, the character comes alive, you can sense the brain matter of the writer is like flickering on the page.  They’re alive.  And a dead book the author doesn’t have any energy, the person they’re writing about doesn’t come to life, ideas have no sparkle to them.  So you have to bring energy and aliveness to the process.  It shows in your writing.” – Rolf Potts, from his Deviate podcast

      One thing I’ve often lectured myself about is a tendency to announce what I’m going to do instead of just doing it and talking about it later.  Yet here I am talking about the next hundred days like I’ve actually done anything meaningful.  A way of forcing my writing hand to fish or cut bait. I’m tired of cutting bait.  And holding my own feet to the fire seems to work for me.  I rowed a million meters in four months because I said to my world that I would.  And now I’m saying this will be done.  Sometimes a measure of audacity puts you on the spot just enough to get you over the hump.

      I’ve firmly established the habit of writing early in the morning.  Demonstrated by the consistency of published posts to the blog.  But writing a book requires a different level of focus.  I’m just not producing enough focused material towards the book…  yet.  November 19th is 100 days from yesterday, when I began this journey of 100,000 pages.  What’s that?!  Day one is already gone.   A lot can happen in the next 99 days, but only with sweat equity and commitment.  I believe it to be one of those five big things, so why not treat it as such?

      The comet Swift-Tuttle last visited in 1992, but was only visible with binoculars at the time (like NEOWISE last month).  I was cosmically indifferent to it then, but I’ve never been indifferent to the Perseids.  Comets seem more timeless and steady in their travels across the universe.  Meteors are only here for a moment of flash and streaking brilliance and then they’re gone forever.  We’re a lot more like meteors than comets, aren’t we? Why not kindle a light in the darkness of mere being in this brief time?

       

       

    • Getting Up and Looking Further

      “No doubt in Holland,
      when van Gogh was a boy,
      there were swans drifting
      over the green sea
      of the meadows, and no doubt
      on some warm afternoon
      he lay down and watched them,
      and almost thought: this is everything.
      What drove him to get up and look further
      is what saves this world,
      even as it breaks
      the hearts of men.”
      – Mary Oliver, Everything

      This will be the 773rd blog post for a total of 333,789 words (including quotes from others).  I wonder sometimes where the words go when I click publish.  And I wonder sometimes whether writing everyday matters.  But I snap out of it, remembering the words of Seth Godin:

      “Daily blogging is an extraordinarily useful habit. Even if no one reads your blog, the act of writing it is clarifying, motivating and (eventually) fun.”

      Daily blogging has indeed turned out to be all three of those things and more.  But it isn’t lost on me that I set out to blog about exploration and I tend to be locked in my own yard most days.  But that’s 2020 for you.  Above all, writing is clarifying.  And even if no one reads the blog, the act has mattered far more to me than anticipated.

      What drove him to get up and look further is what saves this world, even as it breaks the hearts of men.

      It also isn’t lost on me that few actually ever read it.  But I haven’t earned that following just yet (and don’t invest any time in self-marketing my blog).  Still, there are those WTF days when you bleed all over the screen and the world buzzes in complete indifference.  Like putting all that energy into a garden and having it mowed down by a groundhog while you were away for a few days, its the world telling you that your work doesn’t matter as much as you thought it did.  The ultimate exercise in humility.

      Someone told me recently that the blog is a gift for my children someday when I’m gone.  I suppose that’s true, but its also a living trust of sorts, with the writer being the primary beneficiary while he’s still around.  If I should keep this up for the next ten years that works out to be roughly 1.5 million more words coming out of my brain and onto the page.  If I push the average up I could make that 2 million words.  Godin also mentioned that the first 1000 posts are the hardest.  Frankly I can’t agree more.  The process of writing, of getting up and looking further, is moving me in directions that are enlightening and yes, clarifying.  And maybe that’s enough.

       

       

       

    • Be Less Comfortable

      “It takes many hours to make what you want to make.  The hours don’t suddenly appear.  You have to steal them from comfort.  Whatever you were doing before was comfortable.  This is not.  This will be really uncomfortable.” – Derek Sivers, Where To Find The Hours To Make It Happen

      This phrase, stealing hours from comfort, was  plucked from a blog post Sivers wrote last October and highlighted yesterday by Seth Godin, borrowing for one of his own blog posts.  And so I pay it forward here.  For there’s genius in the phrasing, isn’t there?  We all have the same amount of hours in the day, and those who do exceptional things with their lives do so by stealing hours otherwise spent on comfortable things like binge-watching Ozark or SV Delos YouTube videos (guilty x 2).  In the meantime the great novel in your head slides sideways into the abyss.  The language you might have learned remains a mystery to you.  The belly gets soft.  The community volunteers carry on without you.  The work is accomplished by others, and we look on in awe at what they achieved.

      And the answer, of course, is to be less comfortable.  To challenge yourself more.  To do the work that must be done to get from this place of relative comfort to a better place of greater meaning and contribution.  To stop scraping by at the bare minimum and double down on your effort.  For all that is worthwhile in this world requires an investment in time and a healthy dose of discomfort to earn it.  But we have to remind ourselves of this daily, because comfort is a dangerous temptress.  And before we know it the days, weeks and years fly by and the dreams remain only dreams.  So toughen up, buttercup!  A bit less comfort is the answer to the question of where will you find the time?

      As Jackson Browne sings, I’ve been aware of the time going by…  and so I’m trying to invest my time in less comfortable things.  Hiking with intent, writing more, working more focused hours in my career, and slowly chipping away at expanding the possible of today.  But I’m still too comfortable.  When there’s so much more to do in the time we have left, isn’t it essential we get to it already?  And in some ways the pandemic offers us a reason to make profound shifts towards the uncomfortable.  To break from the routine and tackle the meaningful.  A catalyst for change just in the nick of time – in this, our critical moment.  For if not now, when?

    • Keep it Simple

      I quietly shelved plans to hike yesterday. Thunderstorms in the forecast, friends coming over, yard work to do… you know: excuses.  Instead I did projects and regretted not getting out there and hiking.  Lesson learned.  But the bulkhead looks better than it ever has with a fresh coat of paint and the lawn has been cut and treated to prevent grubs, which are the offspring of the Japanese Beetle, an invasive species that can ruin the garden and the lawn alike.  The plan was for the soaking rains forecast for the day to soak in the chemicals, but the rain never came in Southern New Hampshire, instead tracking north and south of us.  The drought continues.  Progress on the hiking paused.  Seeing pictures of my cousin hiking one of the 4000 footers and describing the perfect conditions completed the thoughts on what might have been.  But hey, the bulkhead looks nice.

      I admire the people who just say no:  Thanks for inviting me to go to the party, but nope, I’m going mountain biking instead.  Thanks for the generous offer to join your company, but no, I’ll stick with what I’m doing now.  I’d love to participate in that Teams meeting you’ve organized, but I’m using that time to develop a strategy for growing this other business.  Focus on the specific and elimination of the unnecessary go hand-in-hand.  My mind tends to add more stuff.  More books to read, more projects to finish, more people to see, more commitments to honor.  More excuses for not doing the things that I wanted to prioritize.  The answer is simplicity.  Elimination of the extraneous.  Essentialism, as Greg McKeown would call it.  I’ve read that book and a few others on this idea of boiling life down to the most important things.  It seems I’m highly resistant to adopting this concept.  Exhibit A: Attempting to add recertification in scuba diving to my list.  Exhibit B: Downloading War and Peace to add to the virtual pile of books to tackle, even as the other 100 titles whisper WTF? to each other…  if books could whisper anyway.  Exhibit C: Adding Portuguese to my list of languages on Duolingo even as I just barely skim the surface of fluency in French ( I confess I like the challenge of two languages at the same time).  Shall I go on?  No?  Got it.

      I’m quietly scheming to check some boxes in the next month.  Not faraway places boxes – no, that’s not possible just yet.  But pretty substantial boxes nonetheless.  Meaningful, if only to me.  So, the experts tell me, in order to complete a few of those tasks I need to get better at saying no to other tasks, and knowing what to prioritize:

      “Essentialists see trade-offs as an inherent part of life, not as an inherently negative part of life. Instead of asking, “What do I have to give up?” they ask, “What do I want to go big on?” – Greg McKeown, Essentialism

      “Don’t be on your deathbed someday, having squandered your one chance at life, full of regret because you pursued little distractions instead of big dreams.” –  Derek Sivers, Anything You Want

      “Doing less is the path of the productive.” – Tim Ferriss, The 4-Hour Workweek

      “We should be choosing what we want to keep, not what we want to get rid of.” – Marie Kondō, The Life-Changing Magic of Tidying Up

      “Simplicity is so attractive and so profitable that it is strange that so few people lead truly simple lives.” – Leo Tolstoy

      “Being poor is not having too little, it is wanting more.” – Seneca

      So keeping things simple and focusing on the big dreams instead of little distractions seems to be the consensus amongst our panel of experts.  Alas, this remains my achilles heal, the mindset and behavior I work to overcome.  I don’t believe I’m alone in this one, judging from the success of the modern authors on this panel of experts or the timelessness of the older panel members.  You believe adding more is the answer, when really it’s just the opposite.  Lesson heard once again, but not yet mastered.  But we’re all works in progress, aren’t we?

      There are lifetime “go big” dreams and short-term priorities.  They should ultimately be pulling you in the same general direction.  Want to be a healthy and vibrant centurion?  Hiking, stress elimination and keeping the mind sharp through reading, travel and language learning seem to be a good path.  Want to complete that bucket list of places to go before you go?  Spend less time and money on stuff that doesn’t matter as much and book the trip already.  Vienna waits for you.  Want to write that book?  Write every day and experience more so you have a full well of ideas to tap into.  Want to have a healthy, lifetime marriage?  Choose every day to nurture it and keep it alive:   Hug more than you bicker, listen more than you talk, sprinkle quiet magic into the minutes as they add up to a lifetime.  In short, keeping it simple gives you a full enough bucket to accomplish the things that really matter, and maybe to reach your potential.  At the very least you’ll live a more interesting and less stressful life.

    • Resetting the Mind

      Monday morning wasn’t offering me any free rides today.  The well of creativity felt tapped out.  I looked through the 27 drafts I had going and wasn’t inspired to pursue any of them.  I tried sitting in my favorite reading chair and read Seneca’s On the Happy Life for inspiration, highlighting many passages yet finding no inspiration for today’s blog.  I put on headphones and listened to my favorite create something of substance song (Wild Theme) on repeat.  Nothing yet…  but getting closer.  Coffee cup drained.  Walked outside and sat on my favorite outdoor muse capturing device and waited.  And finally it came to me.

      “One of the most effective ways to reduce the friction associated with your habits is to practice environment design….  “resetting the room”.
      The purpose of resetting each room is not simply to clean up after the last action, but to prepare for the next action…
      How can we design a world where it’s easy to do what’s right?” Redesign your life so the actions that matter most are also the actions that are easiest to do.”
      – James Clear, Atomic Habits

      It occurred to me that I’ve set a few spaces to optimize productivity.  Sit/stand desk, noise-cancelling headphones, proper lighting, indoor and outdoor spaces at the ready.  All of this is setting the room, as Clear writes about.  And it’s setting the mind as well.  When I hear Wild Theme I get creative.  When I sit in a specific chair my mind focuses on writing.  And eventually it clears the fog and I get to it.  These are all methods of flipping the switch.  Want to work out first thing in the morning?  Put your workout clothes out so they’re front and center when you get up.  Writing is the same way – take the necessary steps of setting the “room” to prepare for the next action.

      Ultimately resetting the room means resetting the mind for the actions you wish to prioritize.  Having a dedicated workspace is important so personal time and work time don’t bleed over into one another.  I think that particular point has been hammered home by just about every business or lifestyle writer out there.  I won’t regurgitate the key points here.  For me it’s not about the space you place yourself in but the mindset you achieve.  Monday mornings are generally difficult because you’re transitioning from weekend activities to the work week.  I don’t recall having a similar challenge with Friday nights or the first morning of a vacation.  It’s all in the mind, this calendar mentality, but the uncertainty of which hat am I wearing at the moment? is valid.  So in times of transition, to reduce the friction, the question how do we make it easy to do what’s right? is paramount to actually getting things done effectively.

      And that brings me back to Seneca, which didn’t seem at all connected to this topic when I started writing this morning.  In speaking about virtue, Seneca’s pointed out that he hadn’t quite gotten to a virtuous life just yet.  To which his critics pounced, saying why should we listen to a man who hasn’t mastered the very thing he lectures us on?  But Seneca turns this around on his critics, pointing out that:

      “I make this speech, not on my own behalf, for I am steeped in vices of every kind, but on behalf of one who has made some progress in virtue.”

      We all tend to think that everyone else has it all figured out, don’t we?  And it can be unnerving when someone who is “showing us the way” admits that they’re a work in progress themselves.  But I’ve come to a point where I view anyone that tells me they have it all figured out is a con artist – be it a fundamentalist, politician, overly aggressive business person: you know the type.  Like you I’ve learned to be skeptical of people who say they have it all figured out.  Instead, I write to show myself the way.  On behalf of one who has made progress in the things that I myself strive for.  Finding a way to flip the switch on a misty Monday morning, and sharing in the process for arriving at the desired state.  The well feels a bit less empty even as I tap from it.  Funny how that happens.

    • The Dreaded Screen Time Audit

      I watched a housefly bouncing about on a pane of glass, attracted to the light but unable to find a way through. We aren’t very different in this respect, are we? So focused on the bright light that we don’t see the opportunities around us. Noses pressed to screens of all shapes and sizes, and what have we to show for it?

      The fly got me thinking about my own tendency to bounce against a pane of glass. I scanned my screen time usage to see what the real story was. I don’t believe I stare at my phone all day (in fact I practice active avoidance whenever possible), but still I’m averaging five hours per day staring at my phone. Say what? But its true: 5h 10m per day. Ugh. Doesn’t seem possible! But let’s dive deeper, where was the time used?

      WordPress, Duolingo, Waze, Mail, Kindle and Podcasts are generally productive uses of my screen time. Twitter, Facebook, Instagram, Safari and YouTube are generally not productive uses of my screen time. I tend to write in short bursts on the iPhone, and longer writing is done on the Mac, so there’s productivity time missing from the equation. Likewise, I tend to read more on an old iPad instead of the phone, so there’s time missing there too. Podcasts, Music, Waze are all multitasking apps and generally aren’t “counted” as nose pressed to the screen apps. But there’s clearly a trend towards more social media happening right now, and that needs to be sharply reduced.

      Like the housefly, I’m bouncing against the bright glass surface and not finding another way out. Who wants to live like a housefly anyway? Not me, thank you. So I need to wean myself off again. The biggest culprit is Twitter, which has become my default news feed. There are valid reasons to be on social media in this time we live in. But what am I really getting out of it? Validation of viewpoints I already have? On my deathbed I won’t say I wish I’d spent more time on Twitter, but I might regret not spending more time outside, face-to-face with the world and the people in it. At least the ones who aren’t pressing their own noses into a screen. What does your screen time look like? If it’s more than you’d like meet me outside – we’ll take a walk and talk. No phones required.