Alexandersmap

    Category: Productivity

    • Be Less Comfortable

      “It takes many hours to make what you want to make.  The hours don’t suddenly appear.  You have to steal them from comfort.  Whatever you were doing before was comfortable.  This is not.  This will be really uncomfortable.” – Derek Sivers, Where To Find The Hours To Make It Happen

      This phrase, stealing hours from comfort, was  plucked from a blog post Sivers wrote last October and highlighted yesterday by Seth Godin, borrowing for one of his own blog posts.  And so I pay it forward here.  For there’s genius in the phrasing, isn’t there?  We all have the same amount of hours in the day, and those who do exceptional things with their lives do so by stealing hours otherwise spent on comfortable things like binge-watching Ozark or SV Delos YouTube videos (guilty x 2).  In the meantime the great novel in your head slides sideways into the abyss.  The language you might have learned remains a mystery to you.  The belly gets soft.  The community volunteers carry on without you.  The work is accomplished by others, and we look on in awe at what they achieved.

      And the answer, of course, is to be less comfortable.  To challenge yourself more.  To do the work that must be done to get from this place of relative comfort to a better place of greater meaning and contribution.  To stop scraping by at the bare minimum and double down on your effort.  For all that is worthwhile in this world requires an investment in time and a healthy dose of discomfort to earn it.  But we have to remind ourselves of this daily, because comfort is a dangerous temptress.  And before we know it the days, weeks and years fly by and the dreams remain only dreams.  So toughen up, buttercup!  A bit less comfort is the answer to the question of where will you find the time?

      As Jackson Browne sings, I’ve been aware of the time going by…  and so I’m trying to invest my time in less comfortable things.  Hiking with intent, writing more, working more focused hours in my career, and slowly chipping away at expanding the possible of today.  But I’m still too comfortable.  When there’s so much more to do in the time we have left, isn’t it essential we get to it already?  And in some ways the pandemic offers us a reason to make profound shifts towards the uncomfortable.  To break from the routine and tackle the meaningful.  A catalyst for change just in the nick of time – in this, our critical moment.  For if not now, when?

    • Keep it Simple

      I quietly shelved plans to hike yesterday. Thunderstorms in the forecast, friends coming over, yard work to do… you know: excuses.  Instead I did projects and regretted not getting out there and hiking.  Lesson learned.  But the bulkhead looks better than it ever has with a fresh coat of paint and the lawn has been cut and treated to prevent grubs, which are the offspring of the Japanese Beetle, an invasive species that can ruin the garden and the lawn alike.  The plan was for the soaking rains forecast for the day to soak in the chemicals, but the rain never came in Southern New Hampshire, instead tracking north and south of us.  The drought continues.  Progress on the hiking paused.  Seeing pictures of my cousin hiking one of the 4000 footers and describing the perfect conditions completed the thoughts on what might have been.  But hey, the bulkhead looks nice.

      I admire the people who just say no:  Thanks for inviting me to go to the party, but nope, I’m going mountain biking instead.  Thanks for the generous offer to join your company, but no, I’ll stick with what I’m doing now.  I’d love to participate in that Teams meeting you’ve organized, but I’m using that time to develop a strategy for growing this other business.  Focus on the specific and elimination of the unnecessary go hand-in-hand.  My mind tends to add more stuff.  More books to read, more projects to finish, more people to see, more commitments to honor.  More excuses for not doing the things that I wanted to prioritize.  The answer is simplicity.  Elimination of the extraneous.  Essentialism, as Greg McKeown would call it.  I’ve read that book and a few others on this idea of boiling life down to the most important things.  It seems I’m highly resistant to adopting this concept.  Exhibit A: Attempting to add recertification in scuba diving to my list.  Exhibit B: Downloading War and Peace to add to the virtual pile of books to tackle, even as the other 100 titles whisper WTF? to each other…  if books could whisper anyway.  Exhibit C: Adding Portuguese to my list of languages on Duolingo even as I just barely skim the surface of fluency in French ( I confess I like the challenge of two languages at the same time).  Shall I go on?  No?  Got it.

      I’m quietly scheming to check some boxes in the next month.  Not faraway places boxes – no, that’s not possible just yet.  But pretty substantial boxes nonetheless.  Meaningful, if only to me.  So, the experts tell me, in order to complete a few of those tasks I need to get better at saying no to other tasks, and knowing what to prioritize:

      “Essentialists see trade-offs as an inherent part of life, not as an inherently negative part of life. Instead of asking, “What do I have to give up?” they ask, “What do I want to go big on?” – Greg McKeown, Essentialism

      “Don’t be on your deathbed someday, having squandered your one chance at life, full of regret because you pursued little distractions instead of big dreams.” –  Derek Sivers, Anything You Want

      “Doing less is the path of the productive.” – Tim Ferriss, The 4-Hour Workweek

      “We should be choosing what we want to keep, not what we want to get rid of.” – Marie Kondō, The Life-Changing Magic of Tidying Up

      “Simplicity is so attractive and so profitable that it is strange that so few people lead truly simple lives.” – Leo Tolstoy

      “Being poor is not having too little, it is wanting more.” – Seneca

      So keeping things simple and focusing on the big dreams instead of little distractions seems to be the consensus amongst our panel of experts.  Alas, this remains my achilles heal, the mindset and behavior I work to overcome.  I don’t believe I’m alone in this one, judging from the success of the modern authors on this panel of experts or the timelessness of the older panel members.  You believe adding more is the answer, when really it’s just the opposite.  Lesson heard once again, but not yet mastered.  But we’re all works in progress, aren’t we?

      There are lifetime “go big” dreams and short-term priorities.  They should ultimately be pulling you in the same general direction.  Want to be a healthy and vibrant centurion?  Hiking, stress elimination and keeping the mind sharp through reading, travel and language learning seem to be a good path.  Want to complete that bucket list of places to go before you go?  Spend less time and money on stuff that doesn’t matter as much and book the trip already.  Vienna waits for you.  Want to write that book?  Write every day and experience more so you have a full well of ideas to tap into.  Want to have a healthy, lifetime marriage?  Choose every day to nurture it and keep it alive:   Hug more than you bicker, listen more than you talk, sprinkle quiet magic into the minutes as they add up to a lifetime.  In short, keeping it simple gives you a full enough bucket to accomplish the things that really matter, and maybe to reach your potential.  At the very least you’ll live a more interesting and less stressful life.

    • Resetting the Mind

      Monday morning wasn’t offering me any free rides today.  The well of creativity felt tapped out.  I looked through the 27 drafts I had going and wasn’t inspired to pursue any of them.  I tried sitting in my favorite reading chair and read Seneca’s On the Happy Life for inspiration, highlighting many passages yet finding no inspiration for today’s blog.  I put on headphones and listened to my favorite create something of substance song (Wild Theme) on repeat.  Nothing yet…  but getting closer.  Coffee cup drained.  Walked outside and sat on my favorite outdoor muse capturing device and waited.  And finally it came to me.

      “One of the most effective ways to reduce the friction associated with your habits is to practice environment design….  “resetting the room”.
      The purpose of resetting each room is not simply to clean up after the last action, but to prepare for the next action…
      How can we design a world where it’s easy to do what’s right?” Redesign your life so the actions that matter most are also the actions that are easiest to do.”
      – James Clear, Atomic Habits

      It occurred to me that I’ve set a few spaces to optimize productivity.  Sit/stand desk, noise-cancelling headphones, proper lighting, indoor and outdoor spaces at the ready.  All of this is setting the room, as Clear writes about.  And it’s setting the mind as well.  When I hear Wild Theme I get creative.  When I sit in a specific chair my mind focuses on writing.  And eventually it clears the fog and I get to it.  These are all methods of flipping the switch.  Want to work out first thing in the morning?  Put your workout clothes out so they’re front and center when you get up.  Writing is the same way – take the necessary steps of setting the “room” to prepare for the next action.

      Ultimately resetting the room means resetting the mind for the actions you wish to prioritize.  Having a dedicated workspace is important so personal time and work time don’t bleed over into one another.  I think that particular point has been hammered home by just about every business or lifestyle writer out there.  I won’t regurgitate the key points here.  For me it’s not about the space you place yourself in but the mindset you achieve.  Monday mornings are generally difficult because you’re transitioning from weekend activities to the work week.  I don’t recall having a similar challenge with Friday nights or the first morning of a vacation.  It’s all in the mind, this calendar mentality, but the uncertainty of which hat am I wearing at the moment? is valid.  So in times of transition, to reduce the friction, the question how do we make it easy to do what’s right? is paramount to actually getting things done effectively.

      And that brings me back to Seneca, which didn’t seem at all connected to this topic when I started writing this morning.  In speaking about virtue, Seneca’s pointed out that he hadn’t quite gotten to a virtuous life just yet.  To which his critics pounced, saying why should we listen to a man who hasn’t mastered the very thing he lectures us on?  But Seneca turns this around on his critics, pointing out that:

      “I make this speech, not on my own behalf, for I am steeped in vices of every kind, but on behalf of one who has made some progress in virtue.”

      We all tend to think that everyone else has it all figured out, don’t we?  And it can be unnerving when someone who is “showing us the way” admits that they’re a work in progress themselves.  But I’ve come to a point where I view anyone that tells me they have it all figured out is a con artist – be it a fundamentalist, politician, overly aggressive business person: you know the type.  Like you I’ve learned to be skeptical of people who say they have it all figured out.  Instead, I write to show myself the way.  On behalf of one who has made progress in the things that I myself strive for.  Finding a way to flip the switch on a misty Monday morning, and sharing in the process for arriving at the desired state.  The well feels a bit less empty even as I tap from it.  Funny how that happens.

    • The Dreaded Screen Time Audit

      I watched a housefly bouncing about on a pane of glass, attracted to the light but unable to find a way through. We aren’t very different in this respect, are we? So focused on the bright light that we don’t see the opportunities around us. Noses pressed to screens of all shapes and sizes, and what have we to show for it?

      The fly got me thinking about my own tendency to bounce against a pane of glass. I scanned my screen time usage to see what the real story was. I don’t believe I stare at my phone all day (in fact I practice active avoidance whenever possible), but still I’m averaging five hours per day staring at my phone. Say what? But its true: 5h 10m per day. Ugh. Doesn’t seem possible! But let’s dive deeper, where was the time used?

      WordPress, Duolingo, Waze, Mail, Kindle and Podcasts are generally productive uses of my screen time. Twitter, Facebook, Instagram, Safari and YouTube are generally not productive uses of my screen time. I tend to write in short bursts on the iPhone, and longer writing is done on the Mac, so there’s productivity time missing from the equation. Likewise, I tend to read more on an old iPad instead of the phone, so there’s time missing there too. Podcasts, Music, Waze are all multitasking apps and generally aren’t “counted” as nose pressed to the screen apps. But there’s clearly a trend towards more social media happening right now, and that needs to be sharply reduced.

      Like the housefly, I’m bouncing against the bright glass surface and not finding another way out. Who wants to live like a housefly anyway? Not me, thank you. So I need to wean myself off again. The biggest culprit is Twitter, which has become my default news feed. There are valid reasons to be on social media in this time we live in. But what am I really getting out of it? Validation of viewpoints I already have? On my deathbed I won’t say I wish I’d spent more time on Twitter, but I might regret not spending more time outside, face-to-face with the world and the people in it. At least the ones who aren’t pressing their own noses into a screen. What does your screen time look like? If it’s more than you’d like meet me outside – we’ll take a walk and talk. No phones required.

    • Consider The Hummingbird

      “Consider the hummingbird for a long moment…. Each one visits a thousand flowers a day. They can dive at sixty miles an hour. They can fly backward. They can fly more than five hundred miles without pausing to rest. But when they rest they come close to death: on frigid nights, or when they are starving, they retreat into torpor, their metabolic rate slowing to a fifteenth of their normal sleep rate, their hearts sludging nearly to a halt, barely beating, and if they are not soon warmed, if they do not soon find that which is sweet, their hearts grow cold, and they cease to be… The price of their ambition is a life closer to death; they suffer more heart attacks and aneurysms and ruptures than any other living creature.”

      “Every creature on earth has approximately two billion heartbeats to spend in a lifetime. You can spend them slowly, like a tortoise, and live to be two hundred years old, or you can spend them fast, like a hummingbird, and live to be two years old.”

      “No living being is without interior liquid motion. We all churn inside.” – Brian Doyle, Joyas Voladoras

      I get a bit breathless when I read something as stunning as Joyas Voladoras, and perhaps I share too much of it here.  It’s from a collection of essays by Brian Doyle in One Long River Of Song.  I’ve been saving it until I saw my first hummingbird of the season, figuring it would be a nice way to mark the occasion.  Well, that happened over two days ago, and I’m happy to share the sparkling light of Joyas Voladoras with you now.  Welcome back, hummingbirds, I’m glad to see you return to the garden.

      I play my part in keeping them from retreating to tupor with as many hummingbird-friendly plants and flowers as I can justify cramming into the sunniest corners of my backyard.  And in return they keep me from returning to tupor, if only for this short season.  For that I’m grateful, and I keep finding more excuses to add maybe just one more plant.  The bees return first, followed by the hummingbirds, and soon the butterflies will return too and the garden will be complete.  Or maybe it’s me that will be, or maybe all of us, in this together with our collection of heartbeats thumping to the song of today.

      Reading an essay like Joyas Voladoras swings the spotlight onto my own work, and I recognize that I have a ways to go in the writing.  But the blog serves as my apprenticeship and I keep putting it out there even if it misses the mark or is welcomed with grateful indifference.  I’m silently plotting an escape for my ambitions, one post at a time.  Words and structure of sentences are one thing, but weaving sparkling light and magic into those words is another.  What makes you breathless as a reader?  We all churn inside, don’t we?  How do we share that with the world?  Bird by bird, today and tomorrow too.  There’s enough tupor in the world, we all need a bit more warmth.

    • Home Workout

      The Saturday workout was supposed to be a 10,000 meter row. Sometime around 1:30 I realized that wasn’t happening, but I got a six hour workout in anyway: I painted the ceilings downstairs. Now before you roll your eyes dismissively at me, consider the logistics for a moment. In that time I climbed the equivalent of 31 flights of stairs, walked 8000 steps and performed countless overhead presses from taking a wet roller on a pole and rolling in awkward positions for hours. In the process of performing the latter I reacquainted myself with the shoulder pain I had from too many burpees in 2019.

      If there’s anything positive about this pandemic, its that I’ve finally stopped procrastinating on home improvement projects that have nagged me for years. This isolation and my sweat equity have brought a new kids bathroom, freshly painted laundry room and kids bedrooms, new door hardware on all the upstairs doors, new ceiling fans in each of the bathrooms, new shower in the master bathroom, new ceiling with crown molding in the guest bathroom, removal of the massively overgrown junipers that greeted visitors along the driveway and now, finally, freshly painted ceilings in the downstairs rooms. The house is like new, if you will, and today I walked around feeling both a sense of accomplishment and soreness in places I wasn’t aware you could feel soreness.

      So yesterday, as it snowed outside in that “it’s 2020 why not throw squalls in May at them to complete the mind f**k” kind of way, I ignored the outside world and checked boxes that were way down the list when we started this year. If the world was normal I’d be getting ready for my son’s graduation, planning a trip to New York to move our daughter back from college, and complaining about the pollen count while tactfully ignoring my to-do list of home improvement projects. But it’s not normal, and I’m pressing ahead on that list, making the most of found time at home. I’ll still need to get that 10,000 meter row in before the weekend ends, but I’m not complaining. My alternative workout yesterday turned out to be pretty productive after all. Now what else is on that list?

    • Recently Collected Quotes

      My mind’s distracted by work and projects. I need to write them all down and get them out of my head. Prioritize and tackle the list. First on the list is writing, and in writing I’m tackling another distraction: I’ve noticed my quote collection piling up again, which means I’m not sharing enough of them. I save quotes for blogs, for inspiration, for reflection… or simply to remind myself that others thought deeply before my attempts to do so, so get out of your head and do something. I was raised to share, so here are some favorite recent acquisitions to the collection:

      “Don’t do things that you know are morally wrong. Not because someone is watching, but because you are. Self-esteem is just the reputation that you have with yourself. You’ll always know.” – Naval

      “Wild success requires aggressive elimination. You can’t be great at everything.” – James Clear

      “Every great thing is done in a quiet, humble, simple way; to plow the land, to build houses, to breed cattle, even to think—you cannot do such things when there are thunder and lightning around you. Great and true things are always simple and humble.” – Leo Tolstoy

      “Dwell on the beauty of life. Watch the stars, and see yourself running with them.” – Marcus Aurelius

      “Reading is a basic tool in the living of a good life.” – Mortimer J. Adler

      “Write in recollection and amazement for yourself.” – Jack Kerouac

      “How vain it is to sit down to write when you have not stood up to live.” – Henry David Thoreau

      “Nothing is so certain as that the evils of idleness can be shaken off by hard work.” —Seneca

      Until tomorrow then…

    • Instead

      This weekend the bluebirds came back. I needed that more than I realized.  It’s a small sign of brighter days ahead in the ebb and flow world of New England in March, like early crocuses or the green spear tips of daffodils breaking the ground.  We could use more signs of hope in this particularly stark news cycle we’re living in.  This too shall pass.

      “What can we do that matters instead?” – Seth Godin

      Godin posed this question in his blog today, and it lingers in my mind. Not the “What can we do that matters” part, but the “instead” part. Because that’s the real challenge in this question, isn’t it? We can all list the things that matter in life. But what are we doing instead of those things? Binge-watching Netflix or re-watching The Office again? What can we do that matters instead? Reading the bot or troll (aren’t they one and the same?) comments on somebody’s Twitter post? What can we do that matters instead? You get the idea.

      I read and write in the early morning because I have the focus to pluck a word like instead out of a question and linger with it for awhile. Soon the day will erupt into work and the new world order hustle of Zoom and conference calls. But the in between spaces offer an opportunity to build more meaningful connection with people that matter, to offer my own sign of brighter days ahead. My mind is turning over what matters instead. What a way to start a Monday.

      So in the clutter of the day I find myself in, starting extra-early this fine Monday, I’m looking for exceptional.  Not on my news feed or in the heroic deeds of medical personnel everywhere, but in myself.  Demanding a little more from myself instead.  What can I do that matters instead?  It seems a fair question. And an opportunity to answer it well.

    • Avoiding Counterfeit Coins

      “Learn to recognize the counterfeit coins
      That may buy you just a moment of pleasure,
      But then drag you for days
      Like a broken man
      Behind a farting camel.”
      – Hafiz, Cast All Your Votes for Dancing

      Habits are great things when working for you, and your worst enemy when they’re conspiring against you.  In normal times I’d be chipping away at the usual mix of exercise, writing, reading, learning a language and having my day stacked up ahead of me in my bullet journal.  The upside down nature of this pandemic and the home renovations have challenged my habits, but I’m still chipping away at each of them.  Perhaps nothing has suffered more than my bullet journal, usually filled with meetings and travel.  I’ve decided I need to keep entering bullets to cross off, even if they’re smaller in scale than they were – what?  Two weeks ago?  Habits die when they aren’t fed.  And when good habits die bad habits fill the void.

      I deleted Facebook from my life in January, and honestly I don’t feel pangs of withdrawal.   It’s a massive distraction, designed to get you spun up in the random thoughts of family and friends.  Sharing pictures and life moments is great and all, but it was getting harder and harder to find any quality content without sifting through the swamp of political, religious and social commentary.  Freeing up the mindspace was refreshing.  But I’m finding Twitter conspiring to take over that space.  And Instagram, that perfect platform for sharing family photos, nature shots and travel pictures, and once a refuge from people’s opinions, is starting to get populated with people’s thoughts on the world (If I wanted your unsolicited thoughts on the world I’d get back on Facebook).  No, social media is a trap, designed to capture your attention and keep you from getting things done in this world.  I have things to do.

      We all are focused on the pandemic and the economic hit we’re all taking because of it.  Working from home changes you in ways that you don’t realize initially.  Over time you learn to be disciplined, both in doing the work that needs to be done and eventually turning the off switch and moving on to the other things in your life.  Where once I had to contend with a couple of cats interrupting a conference call, now I have two other people on their own webinars and calls in relatively close proximity to me.  It’s a new world and it requires more intense focus on positive habits, avoiding the temptation of checking Twitter or the latest headlines, and keeping a disciplined, focused calendar.

      This too shall pass.  It will change us in ways we don’t fully understand yet.  But ultimately events like this should be unifying and enabling.  Progress starts in the mirror, and feeding the habits that will carry us today and tomorrow and onward towards a better future. Bad habits lead to loss of control: frivolous spending leads to debt and maybe working at a job or two to makes end meet; frivolous spending of time leads to loss of productivity, and worse, wasting the one thing we can’t ever get back. Beware the validity of the coins you spend: Brief moments of pleasure can drag you for days, or a lifetime.

    • Make No Small Plans

      “Make no little plans; they have no magic to stir men’s blood and probably themselves will not be realized. Make big plans; aim high in hope and work, remembering that a noble, logical diagram once recorded will never die, but long after we are gone be a living thing, asserting itself with ever-growing insistency. Remember that our sons and our grandsons are going to do things that would stagger us. Let your watchword be order and your beacon beauty.” – Daniel Burnham

      I sat in a line of cars waiting for a light to change to green to release the compliant flock to pastures beyond. The Jeep in front of me had a vanity plate with “YOLO” and what I’d guess was their age when they bought the Jeep. YOLO is a trendy acronym nowadays, and part of me is glad to see it. Not the self-absorbed Instagram look-at-me–selfie! YOLO, but the what will you do with this one precious life YOLO.

      What I like about the Burnham quote is that it gets to the heart of it; what is your contribution going to be? Will it inspire current and future generations or will it sink into the abyss of anonymous whispers? Look, a ripple is a ripple just the same, but what if you could make a real splash while you’re here? Seems like a nice way to cap a life.

      Daniel Burnham was a force of nature back in his time, with his architectural firm designing projects as diverse and continually fascinating as the Flatiron Building in New York and The White City for the Chicago World’s Fair. As a diabetic, he suffered health issues later in his life. He famously learned about the death of his friend Francis Millet when he attempted to reach him with a telegraph as Burnham was sailing east on the SS Olympic while Millet was sailing west on the Titanic. Burnham would also die that year, though less dramatically. By all accounts he lived a large life, filled with big projects that echo across the landscape and our imagination today. I’d guess Burnham, as in his own time, might shake his head at the transactional nature of many projects built designed today, but wonder in awe at the scope of others.

      So what of our own plans? Will their scope awe our grandchildren or will we be a curiosity, a relay runner who once passed the baton to another runner who passed it to them in the short sprint through life? Our sons and daughters and grandchildren will do things that would stagger us. Hell, they already are. That is as it should be. So what is your own magic that stirs the blood of those around you? Make no small plans.