Alexandersmap

    Category: Productivity

    • Poised, and Wise, and Our Own, Today

      “In times when we thought ourselves indolent, we have afterwards discovered that much was accomplished, and much was begun in us.“– Ralph Waldo Emerson, Essays: Second Series, “Experience“ (and all subsequent quotes in this post)

      I got lost in the headlines for a bit before writing today. Getting spun up in politics and pandemics and the bad behavior of others. It’s important to be aware, to have an informed opinion to fight the good fight. I suppose… but indignation doesn’t spark the creativity I aspire to. And so a return to Emerson was in order.

      These are dark, wasted days if you choose to believe it. Alternatively, they’re the best, most productive days of our lifetimes. What do you prefer?

      “Every ship is a romantic object, except that we sail in. Embark, and the romance quits our vessel and hangs on every other sail in the horizon. Our life looks trivial, and we shun to record it.”

      Comparison is a bear. How we’ve spent the last year compared to someone else does us little good. I think of wasted opportunities and stop myself, for there’s no use going down that path. For all the madness of the last eleven months much was accomplished. Much is being accomplished. We might not see it just yet.

      “Life itself is a mixture of power and form, and will not bear the least excess of either. To finish the moment, to find the journey’s end in every step of the road, to live the greatest number of good hours, is wisdom. It is not the part of men, but of fanatics, or of mathematicians if you will, to say that the shortness of life considered, it is not worth caring whether for so short a duration we were sprawling in want or sitting high. Since our office is with moments, let us husband them. Five minutes of today are worth as much to me as five minutes in the next millennium. Let us be poised, and wise, and our own, today.”

      I’ve used the quote above before in this blog. It’s a favorite and I’ll likely use it again. Emerson whispers persistently, for all who might listen. I return to it now and then to remind myself of the worth of this day. Of this hour. Of these next five minutes. What shall we do with them, that we might record as remarkable in these times?

      “Men live in their fancy, like drunkards whose hands are too soft and tremulous for successful labor. It is a tempest of fancies, and the only ballast I know is a respect to the present hour.”

      I began the day with headlines… a tempest of fancies designed to distract and provoke and draw us out of our own heads. But we all have our own ships to sail. There’s urgency in the moment, generational urgency, and we should support those who rise up to meet it. But focus on moving down your own path too. Respect the present hour. Emerson insists.

    • The Vital Few

      “A few things are always much more important than most things” – Richard Koch, The 80/20 Principle

      It’s that time of the year again, when strategic planning takes over, habits are re-evaluated, and revenue clicks back to zero for any business that has their fiscal year aligned with the calendar. I’ve always thrived on building the future on paper. The trick is in the execution to realize it in real life. And proper execution starts with focus. We’ve arrived back at zero and the climb begins once again. It’s a great time to re-assess the vital few.

      The vital few can be customers who prove to be most profitable over time, or your closest of close friends and mentors who bring the most joy into your life, or the key activities that bring the highest return on effort invested. We know most of the time what these are, but we chase more anyway. And this chasing of more is where things break down. Relationships become diluted and less meaningful, less time is spent with key customers, critical metrics are missed chasing after dead ends, and we become too busy to get to “it”.

      The red flag of “trivial many” is answering “How are you doing?” with “Busy”. It signals clearly that something is amiss. Usually that’s doing the 80 percent of things that aren’t going to amount to much in the end. I’m a big fan of simplifying things. Focusing on the vital few, and letting some of the trivial many whither on the vine of neglect. Really, it seems the only way to get anything meaningful done.

      “If we did realize the difference between the vital few and the trivial many in all aspects of our lives and if we did something about it, we could multiply anything that we valued.” – Richard Koch, The 80/20 Principle

      One of the vital few for me is getting enough sleep. I’m an early rise, so for me getting enough sleep means going to sleep earlier than the rest of the family. I probably missed out on some key family moments in doing so, but what happens between 9:30 and midnight that can’t happen before then? I’m more aligned with my sleep patterns and are more effective as a result. Over time this sleep habit has greatly enhanced my cognitive ability and become a force multiplier for other activities, like writing this blog. One vital habit with exponential results.

      So today I’m carefully reviewing lists of people, activities and production that make up the vital few. This is where I’ll focus heavily in 2021. Translating the dreams on paper to reality in life. And acting accordingly.

    • Mapping Your Future Like Disney Did

      George Mack tweeted out a “synergy map” that Walt Disney originally drew on a napkin in 1957 that blew me away in its simplicity. As a visual learner this drawing spoke more clearly to me than a dozen books on the topic might have. As they say: a picture is worth a thousand words. Who knew that better than Walt Disney?

      The key to this strategic map is in the center. The creative people drove everything with consistent output of intellectual property. This fueled exponential growth for Walt Disney Corporation for 97 years and counting. If you look at Disney since then, they’ve acquired more intellectual property with Pixar, LucasFilms and Marvel to revitalize the center. Altogether a stunningly effective vision that continues to evolve and grow. There’s an informative article on this strategy on reforge.com worth reading to learn more about the Disney strategy.

      But what of us? What can we take from this synergy map to apply in our own lives? Well, to start with it won’t be nearly as complicated as the Disney strategy map. But it starts with knowing what your core intellectual property is (what do you create?) and then build out a mutually sustaining infrastructure around it. That might be a job or starting a business or non-profit, it can be a blog or a publishing company (for distribution of that intellectual property), and it might be merchandise.

      Take someone who brews beer. Their intellectual property is in the beer recipes, but also in the company logo, artwork on the cans and overall vibe in the products and in the tasting room. They create synergies for that with a social media presence, maybe creative partnerships with concerts and food trucks every weekend, and sell merchandise. The more you expand these synergistic parts of your map, the more it fuels the creatives who can add more brewing equipment and distribution.

      Writing a blog every day is centering, but is it the center? There are plenty of examples of people who have made it so. Maybe its a synergistic side hustle of your overall entity. Do you write to make money or for other reasons? Do you do anything to make money or for other reasons? What do you want it to become? Drawing it all out on a strategy map might answer some of those questions.

      The trick is in knowing what your center is and what you want to build towards. What drives everything else? Sometimes you stumble upon it, but mostly you just keep trying things until you find your niche. Disney focused on monetization of his creative output. You might look at optimization of time or some other key metric. But you must know the center and where and why you want to go from there.

      The why is written on the arrows linking the different nodes sprouting from your center. Look back at Disney’s, you’ll see that there are arrows going both ways. Nothing is a one way street, and it shouldn’t be in your life either.

      And here lies the beauty of the Walt Disney synergy map. You see where the dead ends are. Where the synergies aren’t all that strong. And where you have a chance to build something special in your life. All you need is a pencil and something to draw on. Want a napkin?

    • Don’t Forget About the Magic

      “And above all watch with glittering eyes the whole world around you because the greatest secrets are always hidden in the most unlikely places. Those who don’t believe in magic will never find it.” – Roald Dahl

      Here we are: The first Monday after the New Year. Where the rubber meets the road. Where all those dreams and goals and habits we mentally put in place see if they measure up to the reality of 9 to 5. How’s it going so far?

      Yesterday I wrote of ten year plans. Today I focus on winning the day. Score the day based on what I can control that keeps me on the path. Stack a few good habits on top of the ones I have momentum with, shave more time off social media and on to productive uses. Try something different to see how it goes. Cook a new recipe with a vegetable you tend to quickly walk past in the market. Work out in a different way than the usual. Add on something meaningful in your daily routine. Try above all things to make it stick. Because streaks matter.

      We get so spun up about productivity and measurable success towards our objectives that we seem to forget about magic. And that might be the most important thing you’ll come across today. It dances around us, looking for a glimmer of recognition in our stern eyes. We either dance with it or it flitters away to find another conspirator (Magic is never persistent, it’s shy that way).

      So in my to-do lists and habit loops and tasks to complete before things get too far along I try to remember to keep watching with glittering eyes. Magic is welcome here. And when it wanders off somewhere else I go out and try to find it. For life is more than just checking the next box.

    • Confirmed in a Habit, Firmly Established

      I’ve been toying with the word inveterate in my mind for a couple of weeks. It would make a good New Year’s Day post, I figured. I mean, just look at the definition in the dictionary, practically screaming for a post:

      Inveterate
      in·vet·er·ate | \ in-ˈve-t(ə-)rət\
      Definition of inveterate
      1: confirmed in a habit : HABITUAL
           an inveterate liar
      2: firmly established by long persistence
           the inveterate tendency to overlook the obvious
      – Merriam-Webster

      I let New Year’s Day come and go but haven’t let go of the word. The opposite of inveterate would be intermittent or inconsistent behavior. Yet, Merriam-Webster casts a negative connotation on the definition. I like spinning it more positively. Call me a dreamer if you will.

      Last year I was an inveterate blogger, but not an inveterate rower or walker or eater of broccoli. This year, rather than setting goals or signing up for the gym I’m simply going to chase down more inveterate behavior. Lending positive intonations to the word, and swapping the word out in other sentences. From Inveterate eater of cheeseburgers to intermittent eater of cheeseburgers offers possibility. And so does transforming inconsistent effort in the mundane tasks that make you successful in your [fill in the blank] to something more, well, inveterate.

    • Maintaining Streaks

      “Build streaks. Do the work every single day. Blog daily. Write daily. Ship daily. Show up daily. Find your streak and maintain it.” – Seth Godin, The Practice

      I made a relatively big deal (by my standards) of blog number 900. Well, this is 914 and I just keep quietly going. I have some exciting plans for blog posts in 2021, which rely on good health and the freedom of mobility that comes with a world getting back on its feet again – dare I say – after the pandemic. But I’ll write either way. I like this particular streak I’m on too much to stop just because I’m not out there seeing the world. And so the streak continues for as long as I’m blessed with another day and the acuity to do something with it.

      The concept of streaks is nothing new, but I’ll credit James Clear with writing the right book at the right time (for me) a couple of years ago shining a spotlight on habits and building streaks with them. It hit me in a way that Charles Duhigg’s book on the same topic didn’t. Both informative, but Clear’s book was catalytic. Since reading it I’ve tried to string together consecutive streaks for many things, but the writing is the one that’s lasted the longest. If you search for James Clear in this blog you’ll find plenty of quotes on this topic, but here are three I don’t believe I’ve used before:

      “The point is to master the habit of showing up.”

      “The identity itself becomes the reinforcer. You do it because it’s who you are and it feels good to be you.”

      “Never miss twice.” – James Clear, Atomic Habits

      So every morning begins with maintaining the streaks: Writing and reading. Fitness is saved for the middle of the day, and the evening is Duolingo to close out the day. Which may explain why I’ve had to use the streak saver several times with Duolingo (though I’ve never missed twice in a row) and the exercise streak gets broken more than it should. That exercise streak is just as critical for overall health as the writing, reading and language learning are for mental fitness. But it tends to get lost in that middle of the day time slot, so I’m debating moving it to the beginning of the day without breaking what’s working.

      As a morning person, the payoff is more obvious in the morning streaks. I publish every day, usually before I eat breakfast unless there’s an early start for a flight or a hike or whatnot. And I chip away at the reading immediately afterwards. I finished John McPhee’s Draft no. 4 (for five books in a week). That reading streak is paying off as much as the writing streak. They go hand-in-hand, of course, but it’s nice to finish things and “check the box”. For the blog checking the box means clicking Publish. For reading checking the box means reviewing the book after I’ve finished it on Goodreads. This also serves as my de facto tracker for how many books I finish in a year.

      “Don’t judge each day by the harvest you reap but by the seeds that you plant.” – Robert Louis Stevenson

      Reading that McPhee book reminded me of what I don’t know. I spent a fair amount of time looking up the definitions of words he’d drop, or places he’d been to that I wasn’t familiar with. You could look at that in two ways: either you’re hopelessly behind on the learning curve, or you’ve reached another hurdle to clear on your sprint around the track of life. Embrace the humbling process of learning what you didn’t previously know, and look with anticipation towards the next hurdle in line.

      So that’s where you’ll find me each morning: maintaining streaks while sprinting around the track of life. We’re moving around it either way, we might as well keep a few streaks alive as we go. Now, about that fitness goal…

    • Islands of Time, Cornerstones of Castles

      “Behind the issue of how we allocate time lurks the even more fundamental issue of what we want to get out of our lives.” – Richard Koch, The 80/20 Principle

      In reading Koch’s book it struck me how profoundly influential he was in Tim Ferriss’ The Four Hour Work Week. Not a shock, really, since Ferriss often refers to Koch’s book as one of his cornerstones. I suppose I’d always thought of his use of the Pareto Principle as the essential takeaway, but didn’t realize the extent to which Koch urges lifestyle design himself in his book.

      The 80/20 Principle offers the usual business cases for who you spend your time with and what you spend your time on in business, but I’ll admit I wasn’t expecting the deeper dive into the self that he thrusts upon you. I’ll tap into this book in future posts, but wanted to explore Koch’s top ten highest-value uses of time. Here they are:

      The Top 10 highest-value uses of time:
      1. Things that advance your overall purpose in life
      2. Things you have always wanted to do
      3. Things already in the 20/80 relationship of time to results
      4. Innovative ways of doing things that promise to slash the time required and/or multiply the quality of results
      5. Things other people tell you can’t be done
      6. Things other people have done successfully in a different arena
      7. Things that use your own creativity
      8. Things that you can get other people to do for you with relatively little effort on your part
      9. Anything with high-quality collaborators who have already transcended the 80/20 rule of time, who use time eccentrically and effectively
      10. Things for which it is now or never
      – Richard Koch, The 80/20 Principle

      The list is fascinating on a lot of levels as a look at what a “highly successful person” prioritizes. I’ve put that in quotations because not everyone has the same belief about what success is, but you can’t take away that he’s accomplished quite a bit using his belief system. We all have this lurking issue of time, for we aren’t immortal, are we? So what would you prioritize?

      Well, Koch suggests making four lists to identify your own 20 percent that you should prioritize. He segments them as “islands”, or small segments of time, under which you list the things you’ve done that have contributed disproportionately towards each. The segments are: Happiness Islands, Unhappiness Islands, Achievement Islands and Achievement Desert Islands (periods of greatest sterility or lowest productivity). Your task is straightforward: Identify each, and then act accordingly in how you prioritize your time.

      Ah, yes… Making lists is one thing. Acting accordingly is quite another. And this is where most people fall off. And this is what Thoreau meant in one of his most famous quotes:

      “The mass of men lead lives of quiet desperation.” – Henry David Thoreau, Walden

      Thoreau would have seen common ground in Koch’s list, and he himself pointed the way in Walden:

      “If you have built castles in the air, your work need not be lost; that is where they should be. Now put the foundations under them.” – Henry David Thoreau, Walden

      Ferriss also mentioned Walden as a cornerstone book, and it is for me as well. But cornerstones only mean something if you build your castle on top of them. Otherwise they’re just a few rocks oddly places that someone else might trip over if they were distracted with their own life. Koch’s four islands are a great guide for prioritization and action.

    • 20 Days Left in 2020

      Today there are twenty days left in 2020. What are you going to do with those twenty days? The other 346 tumultuous, maddening days of this year are behind us. All that’s left in this year are twenty days and it will be a memory stacked with all of our other memories. So what will we make of them?

      Time isn’t our friend, my friend. With so little time available in our productive lifetimes, deciding what you will finish, what will define your time here, is in itself life altering. Boiled down even further (since time isn’t guaranteed anyway), deciding what you will finish in a year, a month, a week and, you guessed it, a day lends urgency to the most mundane of tasks. Luckily for us, twenty days is a small enough sample that we can wrap our minds around it.

      What are you here for anyway? Decide what to be and go be it, as the Avett Brothers would suggest. And as the days shrink into the dark nuggets of December days and we round the corner into the New Year, what are you going to do with that precious time anyway? Finishing more seems a good answer.

      For me that means work goals, final chapters in several books, fitness goals and places to be. Everything else is time with loved ones. That’s more than enough to focus on as we hit the home stretch.

      Final Chapters
      I’ve got a stack of critical reading to finish. Seven books in all, that I’ve mentally noted as my finish in 2020 books. For all my complaining about my tendency to bounce around between books, I’ve made steady progress despite it all. If you’re the average of the five people you hang around with the most then raising that average with the authors of exceptional books is a worthy use of limited time. Notably, I’ve set aside some other books that I’ve chosen not to finish. Life is full of compromise. Just make compromises that will still move you forward.

      Fitness
      Stretching your mental boundaries through reading is one thing, but we can’t let our bodies waste away in the meantime. Worthwhile fitness goals force the issue of how you spend your days. I’ve accepted a rowing challenge from old college friends. And so I’ll be spending more of that precious time rowing a few hundred thousand miles in preparation for the moment of truth: 2000 meters for time. Nothing focuses the mind on the task of getting in peak shape like a 2000 meter row on a Concept 2 Rowing Ergometer.

      Places to Be
      Getting fit is great, but I’m an outdoor creature at heart and I can’t very well spend my entire winter indoors rowing. As luck would have it there are worthy places to go and things to see within reach in a year where travel is prohibited. Hiking trails, mountain peaks, waterfalls and long stretches of sandy beach with no footprints on them in winter are all waiting patiently for you. Lonely sites of historical significance with ghosts waiting to whisper to you. All outside the door and a short drive away. Forget binge-watching, try binge-doing.

      Only twenty days left in the year. A power twenty, as rowers would recognize: twenty at maximum effort to pull ahead. Not all that much for a year we’ll surely never forget in our lifetimes. Why not make something positive out of the last twenty? Twenty powerful days to finish this year, and to set ourselves up for a brighter future.

    • Developing Oneself

      “If by some fiat I had to restrict all this writing to one sentence, this is the one I would choose: The summit of Mt. Everest is marine limestone.” – John McPhee

      Now and then I re-read that quote to shake myself out of my own head. The implications of that McPhee sentence are profound enough on the merit of “marine limestone”, but wait; there’s more. There’s also the craft of forming a sentence so starkly beautiful, so elegant in its simplicity, that it inspires you to be a bit better at your own writing.

      “No one will ever write in just the way that you do, or in just the way that anyone else does. Because of this fact, there is no real competition between writers. What appears to be competition is actually nothing more than jealousy and gossip. Writing is a matter strictly of developing oneself. You compete only with yourself. You develop yourself by writing.”
      ― John McPhee, Draft No. 4: On the Writing Process

      I have this McPhee book, partially read, in my virtual stack of books to finish this year. I began reading it, was pulled towards some weighty books that demanded attention, and keep looking back at it wanting to finish what I’d started. Another case for reading one book at a time, as if it were required to build a case at all.

      Ryan Holiday writes about this time during the pandemic through a Stoic lens. He’s a prolific reader, and also a prolific writer. His mentor is another prolific writer in Robert Greene. What he said rings in my ears as this crazy year spirals towards an end:

      “I remembered a piece of advice I had gotten from the author Robert Greene many years earlier. He told me there are two types of time: alive time and dead time. One is when you sit around, when you wait until things happen to you. The other is when you are in control, when you make every second count, when you are learning and improving and growing.” – Ryan Holiday

      I note the challenge, and accept it. We’ve all wasted too many seconds in 2020, and the years that preceded it. Focused action, high agency, and discipline matter more than ever. You don’t get down the path if you keep detouring off to view every distraction along the way. To ship the work you must complete the work.

      Reading inspires action, but it also distracts. If you’re caught up in the greatness of the work of another you can get cavalier about your own work. Reading is alive time, but so is productive action towards a goal. There’s time enough for both in a day, should you use your day wisely, and with urgency. You develop yourself through the work. Embrace it.

    • Process and Persistence

      “Process saves us from the poverty of intentions.” – Elizabeth King (via Seth Godin & Tim Ferriss)

      “You begin with a subject, gather material, and work your way to structure from there. You pile up volumes of notes and then figure out what you are going to do with them, not the other way around.” – John McPhee, On The Writing Process

      Blogging is a process that saves me from my poverty of intentions. I’ve intended to write for years, but pushed it aside in pursuit of everything both worthy and irrelevant. Sure the site needs work, the writing has typos now and then and Yoast SEO is fixed in a permanent frown, but so what? If you’re along for the journey, welcome, you’ve apparently overcome a ton of SEO blunders on my part to get here.

      If there’s a common theme throughout life, its the fact that we can never do quite enough to reach perfection. I’m nowhere near it myself. But I walk the path one step at a time, writing, editing, publishing and starting again at the beginning every day. And that’s a victory in itself. Screw perfection – give me process and persistence.

      “Mastery is the process of narrowing your focus to a tiny element of success, repeating it until you have internalized the skill, and then using this new habit as the foundation to advance to the next frontier of your development.” – James Clear, Atomic Habits

      And that’s where I am, focus narrowed and repeating daily towards a level of mastery I may never achieve. But I’ll be closer for the effort. There’s some measure of the Pareto principle in that James Clear quote. Focus on the 20% that achieves the goal. SEO doesn’t necessarily matter. Likes and follows don’t necessarily matter. The work matters. So do more than focus, do the work.